2nd December Final Exam Task 4 Solution Nebosh IG1 (02 December 2020)

Task 4: Applying further control measures

 

Q4) Based on the scenario only, what administrative measures are the organization planning to take that would limit the spread of the virus and keep workers safe and healthy?                          (20)

 

Answer:2nd December Final Exam Task 4 Solution Nebosh IG1 (02 December)

·           The current situation has been categorized as a global pandemic due to the spread of virus which has led to national emergency. In order to control the spread of the virus the primary control measure recommended is maintaining social distancing, general hygiene procedure measures and wearing face mask. The organization do cares about all the workers safety and health so they are actively participating in limiting the virus spread by implementing the following administrative control measures.​

·           The first and foremost thing that organization is legally complied and professional this encourages them to follow the government instruction during the national emergency and providing the clear instruction to all worker on social distancing, general hygiene procedures, Sanitization methods and use of PPE.

·         Organization has minimized the major risk by allowing all the worker to start working remotely from home in order to implement the social distancing effectively which is a primary measure to control the virus spread. Maintaining social distancing will not be practically possible as this would be new style working will take time employees to get use to maintaining social distancing while working form office.​

·         HSE Advisor (yourself) has developed a procedure and guidance on best practice for working from home, including work station set-up. This guidance has been circulated to all workers to ensure their safety.

·         Organization is making widespread use of technology to enable remote home working, including video-conferencing facilities for business meetings and contacting clients. ​

·         The Management has shown their duty of care towards employees which also includes their stress and mental wellbeing due to which they have asked all the departments to conduct a short 30 minutes video conferencing meeting on weekly basis in order to maintain social contact with colleagues.​

·         A one to one meeting arrangements has been done for the employees who are hesitant and reluctant to share their concerns and complaints in group meetings.

·         Management has also introduced a forum in order to lode the concerns and complaints from the employees. ​

·         MD requested a meeting with the top delegates of the company to discuss about the safety of the employees to return back to work. Therefore he advised to carry out a Specific Virus Risk Assessment and research on safe working practice before they start working from office. This task was assigned to HSE advisor, Facility Manager and worker rep and requested to complete the RA within the deadline until next Video Conferencing meet.

·         You and FM present the significant findings of the RA during the video conferencing meeting and you decided to share a copy of RA findings with all the workers before they all resume to work from office. A signed copy of RA will be displayed on all the HSE noticeboards in the office.​

·         The contract with the cleaning company will be extended for sanitization of work place and offices. A detailed procedure on washing hands and other hygiene procedures shall be email to all the workers. New Hand sanitizing procedures will be written and shared during the meetings and will be uploaded in companies intranet for ready referencing. ​

·         HSE Advisor will develop work instruction on social distancing measures, procedure for wearing PPE and additional social distancing measures will be posted companies intranet to manage virus transmission risk.

·        Human Resource department will update the first aid policy, fire evacuation arrangements and other emergency procedures a revised policy for visitors and contractors will also be implemented. Yourself and FM will volunteer and update the HSEMS as per analysis and the virus related ill health cases shall be directly reported to the government.